Policies
Table of content:
Open Access Policy
Articles appearing in the journal Physical Oceanography are open access. The ‘open access’ principle applied in the journal to the process of access to articles is completely based on the universally accepted definition of the term provided in the Bethesda Statement on Open Access Publishing in 2003:
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The article is universally and freely accessible via the Internet, in an easily readable format and deposited immediately upon publication, without embargo, in an agreed format PDF.
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The author(s) or copyright owner(s) irrevocably grant(s) to any third party, in advance and in perpetuity, the right to use, reproduce or disseminate the research article in its entirety or in part, in any format or medium, provided that no substantive errors are introduced in the process, proper attribution of authorship and correct citation details are given, and that the bibliographic details are not changed. If the article is reproduced or disseminated in part, this must be clearly and unequivocally indicated.
Declaration on Publication Ethics and Unacceptable Practices
Ethics of scientific publications is a system of norms of professional conduct in the relationship of authors, reviewers, editors, publishers and readers during the creation, dissemination and usage of scientific publications.
The Physical Oceanography Editorial Board supports the ethical rules and norms developed by Committee on Publishing Ethics (COPE) (http://publicationethics.org/), stated in the Declaration of the Association of Scientific Editors and Publishers Ethical Principles of Scientific Publications (http://rasep.ru/sovet-po-etike/deklaratsiya) and adopted by the majority of international and Russian scientific journals. Compliance with these rules is mandatory for authors, editors, reviewers and publishers.
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The Author’s Responsibility
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During the preparation and submission a manuscript for printing an author (or a group of authors) agrees to follow the ethical standards of the journal:
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is responsible for novelty and faithfulness of research results. The article should present an accurate account of the work performed as well as an objective discussion of its significance. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
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should ensure that he has written entirely original work.
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If the author has used the work and/or words of others, then this has been appropriately cited or quoted. Plagiarism in all its forms constitutes unethical publishing behavior and is unacceptable. The false increase of scientometric indices, excessive self-citation and friendly citation, irrelevant references mislead the readers and are interpreted as fraud.
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All those who have made significant contributions in the writing of work, in the development of its concept, in scientific design, the collection of material, analysis and interpretation of the presented research should be listed as co-authors. The corresponding author should ensure that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication, unless it will be considered as violation of copyrights and ethical norms, because it’s not only misleads the readers, but is also regarded as fraud.
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Proper acknowledgment of the work of others must always be given. Author should cite publications that have been influential in determining the nature of the reported work.
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Submitting a manuscript to the editorial board, the authors confirm that this article is not under consideration in the editorial office of another journal and has not been published before. The publication of articles of the same content in different journals is prohibited, except in special cases (for example, articles translated from another language), provided that the re-publication is agreed with the authors and editors of the interested journals.
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The authors are responsible for identifying all sources of the project funding, the results of which are described in the article, as well as for indicating the persons who contributed to the research. The journal editorial board encourages the authors to disclose their relations with industrial and financial organizations that can lead to a conflict of interests.
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If an author discovers a significant error or inaccuracy in their own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper. If the editor or the publisher learns from a third party that a published work contains a significant error, it is the obligation of the author to promptly retract or correct the paper or provide evidence to the editor of the correctness of the original paper.
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Responsibility of the Journal Editors
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In its activity the editorial board (the editor) of the journal is guided by the principles of scientificity, objectivity, professionalism, impartiality, follows the modern legal requirements of the Russian legislation with respect to copyright, plagiarism and ethical principles supported by the community of leading publishers of scientific periodicals and is responsible for making decisions on the publication of articles accepted for consideration.
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Interaction with the authors is supported by the principles of justice, courtesy, objectivity, honesty and transparency.
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The main evaluation criteria that guide the editorial board (editor) when making a decision whether to publish or reject an article are as follows:
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relevance of the submitted article to the Physical Oceanography remit and requirements for manuscripts;
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novelty, relevance and originality of the research;
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reliability of results and scientific significance of the work carried out;
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proper acknowledgment of the work of others must always be given and properly cited;
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representations to the number of co-authors of all the participants who have made a significant contribution to the ongoing research and approval of the work submitted by all co-authors;
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immediate adoption of measures to correct the mistakes and inaccuracies discovered by the author or revealed by the editors.
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Information obtained privately, as in conversation, correspondence, or discussion with third parties, must not be used or reported without explicit, written permission from the source. Information obtained in the course of confidential services, such as refereeing manuscripts or grant applications, must not be used without the explicit written permission of the author of the work involved in these services.
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When reviewing an article, the journal editorial board can check the material by the Antiplagiat system. In case of detection of multiple borrowings, the editorial board acts in accordance with COPE rules. The editorial board (editor) can reject a submitted manuscript or published paper, if plagiarism and/or self-plagiarism are detected, or the author submits the same content to more than one magazine (except for the case described above), or multiple copying of similar information in different articles, false attribution of authorship and misleading of the public as to the authors' true contributions to the publication are revealed.
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The editorial board (editor) should take reasonably responsive measures when ethical complaints during the assessment, editing and publishing of the manuscripts have been presented concerning a submitted manuscript or published paper, in conjunction with the publisher (or society). Every reported act of unethical publishing behavior must be looked into with the subsequent informing of authors and all interested persons about the accepted decisions.
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Editors should evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, social set-up or political philosophy of the authors.
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The journal editors and members of the editorial board are not allowed to disclose information on articles submitted, except for a number of persons who are directly involved in the article and the process of its preparation for publication.
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In the course of the article review the journal editors should get acquainted with the original information contained in them, however, they do not have the right to use it in their own research or for other personal purposes. The editor must refuse to work with the manuscript in the event of a conflict of interest arising from competition, cooperation or other relationship with any of the authors, companies and institutions associated with the articles.
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Responsibility of the Reviewers
All manuscripts accepted for consideration by the editorial board of the journal pass the obligatory external single blind review by independent experts. The review helps editors in decision making and contributes to the quality of scientific publications.
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The article review in the journal is anonymous. Review is carried out by invited specialists who are the experts in the fields of knowledge included in the reviewed articles. The reviewer should notify the editorial board if he does not have sufficient competence to evaluate the manuscript.
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The reviewer should carry out a review of the articles within the timeframe established by the journal editorial board (one month). If, for any reason, the reviewer can not perform the review within the specified time period, he must inform the editorial board about it.
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The reviewer should not disclose to the unauthorized persons information about the articles submitted for review.
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Reviews should be conducted objectively. Personal criticism of the author is inappropriate. The reviewer should refrain from reviewing, if for any reason he can not honestly and impartially evaluate the manuscript.
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If in the manuscript a borrowed content l is found that is not accompanied by references to the original source, or if it is similar to another manuscript or a previously published article, the reviewer should inform the editorial board thereof.
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Before the publication of the article, the reviewer has no right to use the information obtained during the review process for personal purposes. In the event of a conflict of interest arising from competition, cooperation or any other relationship with any of the authors, companies and institutions associated with the articles, the reviewer should notify the editorial board and refuse to work with the manuscript.
For more information, we recommend the article Best Practice Guidelines on Publication Ethics: A Publisher’s Perspective published in International Journal of Clinical Practice, Graf C., Wager E., Bowman A., et al. Int. J. Clin. Pract., 2007; 61 (s152):126.
Conflict-of-Interest Policy
The Editorial board of “Physical Oceanography” reports that all authors and reviewers must declare any conflicts of interest that may be inherent in their submissions.
Conflict of interest takes place for the original text when the peer review and publication process participant (author, reviewer or editor) has binds to activities that could inappropriately affect his/her opinion, regardless of whether or not the opinion is in fact influenced. Such financial associations with industry as, for instance, consultancies, stock proprietorship, honoraria, and expert testimony are generally thought to be the most significant conflicts of interest.
Conflicts could likewise happen for some different reasons: personal relationships, scholarly rivalry and intellectual passion. Open trust in the peer review process and the credibility of published articles depend to some degree on how well conflict of interest is handled during writing, peer review, and editorial decision making. Bias can frequently be recognized and eliminated via cautious regard for the scientific techniques and the work conclusions. Financial connections and their effects are less effectively distinguished than other conflicts of interest. Peer review and publication participants ought to uncover their conflicting interests, and the information should be made available so that others can judge their influences for themselves.
Submitting the original text (an article or a letter), the authors are responsible for recognizing and revealing financial and other conflicts of interest that could bias their work. In the original text the authors must also mention all financial and personal connections to the work. Any conflicting interests, which may affect the external reviewer opinions on the original text, should be declared to the Editorial board. The editors should be made fully aware of reviewer conflicts of interest for interpreting the reviewer and to decide whether the reviewer should be disqualified. Reviewers should not utilize information given in the work (before its publication) to further their own interests.
Here you can download the form of conflict-of-interest statement that should be completed and attached to the manuscript and figure files.